QuickStore_EN

Requirements

Quickstore has to be setup on Microsoft Windows supported products.
This Quickstore version does not work on servers.

Download

To download products, please connect to our website at support.issendis.com

Setup on PC

Setting up the software on the computer :

Launch setup and proceed to installation

Select the language you prefer

Follow the instructions for full setup

Follow the instructions for full setup. The first time QuickStore is launched, you will have to enter your licence key (an internet connection is needed).

Your product is now ready to be used. If QuickStore is running it will appear in the notification center next to the Windows clock.

To check that the product is working properly, you can open a web browser on your PC, and type http://127.0.0.1:8080.
You should see the screen below.

Setup on MFP

When you launch QuickStore from your computer, you can use the “automatically deploy on a copieur” menu.

In this window you can enter the copier’s IP address or use the drop down menu to select the copier from the list. enter the login and password to connect to the copier. Enter a shortcut name that will appear on the machine ans select the IP address where QuickStore has been setup.

 

In some cases you may have several IP adresses on your computer. Make sure to choose the correct IP address. Want that will be able to communicate with the copier’s IP address.

 

For manuel settings on a copier connect to our website at support.issendis.com.

Using QuickStore

How to use Quickstore from your PC or photocopier

From PC

If you right click on a folder you will see 3 new menus :

Create a QuickNote

Here are the steps to generate and use a Quicknote :

– Right click on a folder you want the QuickNote to be stored and choose “Create a QuickNote”
– the QuickNote menu will open
– Type a filename that will be generated when the document is filed (different variables and counters can be used)
– Choose a template to print
– Give a name to your QuickNote (the name will appear on the copier)
– Click on “create the template” (the QuickNote is sent to the copier)
– On the copier, go to the templates menu
– Choose your template
– Print the document
– Use your template (during your meeting)
– Go to the QRCode menu
– Scan your document and it is filed.

On PC :

On copier :

QuickNote Options

In this menu you can find all the options that can be used when creating a QuickNote.

QuickNote name :

Enter the name of the QuickNote you are going to create

File name :

Enter the name of your document. You can use different variables that can be found below the filename’s text box. If any variables are used, you can view the simulation text to see what the file name will look like. You can also use counters to generate your filename.

More options :

By clicking on the “more options” button, you can use further options to create your QuickNote. In the settings menu, you can desactivate the more options button to show by default all the options.

Click on this link to see the “more options” features.

Create the template :

Press on the “create template” button to send your new QuickNote to the copier.

You can also view the destination folder on the bottom left hand side of the window.

Deleting a QuickNote :

To delete any existing QuickNotes, simply go to Quickstore’s task bar menu and click on “Go to Folder of document templates” and delete the PDF file and the JPG file with the same name (templates are sorted by language).

Using a QuickNote on the web interface :

Generate filing

When you want to generate a filing, you can do so by using either 3 methods :

– with a hashtag
– with a QRCode
– with a QRCode Ready

Details of how using them in the next sections.

Using a hashtag

Here are the steps to generate and use a hashtag :

– Right click on a folder where you want to create a hashtag and choose “Generate filing”
– the hashtag menu will open
– Type a filename that will be generated when the document is filed (different variables and counters can be used)
– Type the name of your hashtag (this name will appear on the copier)
– Click on “add hashtag” (the new hashtag is sent to the copier)
– On the copier, go to the hashtag menu
– Choose your hashtag
– Scan your document and it is filed.

On PC :

On copier :

Hashtag options

In this menu you can find all the options that can be used when creating a Hashtag.

Hashtag name :

Enter the name of the Hashtag you are going to create.

File name :

Enter the name of your document. You can use different variables that can be found below the filename’s text box. If any variables are used, you can view the simulation text to see what the file name will look like. You can also use counters to generate your filename by clicking on the question mark on the right .

More options :

By clicking on the “more options” button, you can use further options to create your Hashtag. In the settings menu, you can desactivate the more options button to show by default all the options.

Click on this link to see the “more options” features.

Add hashtag :

Press on the “Add hashtag” button to send your new Hashtag to the copier.

You can also view the destination folder on the bottom left hand side of the window.

Further options :

If you want to modify or add parameters in a hashtag, simply click on it in the list on the right, and modifiy the settings. Click on the “add” button to save your settings. You can also modify and delete hashtags in the settings menu.

Using a hashtag on the web interface :

Using a QRCode

Here are the steps to generate and use a QRCode :

– Right click on a folder where you want to create a QRCode and choose “Generate filing”
– Choose the QRCode menu
– Type a filename that will be generated when the document is filed (different variables and counters can be used)
– Choose between 3 types of QRcodes,
– small or large : copies a QRCode to the clipboard so you can paste it in a editable document (Word for example)
– print : will generate your QRCode in a PDF file for you to print.
– On the copier, go to the QRCode menu
– Scan your document and it is filed (the QRcode must be present on the first page you scan).

On PC :

On copier :

QRCode options

In this menu you can find all the options that can be used when creating a QRCode.

File name :

Enter the name of your document. You can use different variables that can be found below the filename’s text box. If any variables are used, you can view the simulation text to see what the file name will look like. You can also use counters to generate your filename by clicking on the question mark on the right .

More options :

By clicking on the “more options” button, you can use further options to create your QRCode. In the settings menu, you can desactivate the more options button to show by default all the options.

Click on this link to see the “more options” features.

Create your QRCode :

Choose between 3 types of QRcodes,
– small or large : copies a QRCode to the clipboard so you can paste it in a editable document (Word for example)

print : will generate your QRCode in a PDF file for you to print.

You can also view the destination folder on the bottom left hand side of the window.

Using a QRCode on the web interface :

Using a QRCode Ready

Here are the steps to generate and use QRCode Ready :

First of all you must print some QRCodes to use this option
– Go to the settings menu in the task bar
– Choose the QRCode menu in the list
– Choose the number of QRCodes you want and the start number for your QRCodes
– Print your QRCodes

Now the QRCodes are printed, here’s how to use them
– Right click on a folder where you want to use a QRCode Ready and choose “Generate filing”
– Choose the QRCode Ready menu
– Type a filename that will be generated when the document is filed (different variables and counters can be used)
– Choose the QRCode number you want to use
– Apply a QRCode number to the folder by clicking on the button
– Scan your document and it is filed (the QRcode must be present as the first page you scan)

Preparing your QRCodes :

Using the QRcodes :

On copier :

QRCode Ready options

In this menu you can find all the options that can be used when creating a QRCode Ready.

File name :

Enter the name of your document. You can use different variables that can be found below the filename’s text box. If any variables are used, you can view the simulation text to see what the file name will look like. You can also use counters to generate your filename by clicking on the question mark on the right .

More options :

By clicking on the “more options” button, you can use further options to create your QRCode Ready. In the settings menu, you can desactivate the more options button to show by default all the options.

Click on this link to see the “more options” features.

Apply to QRCode :

Choose the QRCode number you want to use

Apply a QRCode number to the folder by clicking on the button

You can also view the destination folder on the bottom left hand side of the window.

Using a QRCode Ready on the web interface :

Share folder

Here are the steps to generate and use Shared folders :

– Right click on a folder you want to be viewed on the copier
– Choose “Shared folder”
– Give a name of your shared folder (the name will appear on the copier)
– Click on the save button to send the shared folder to the copier.
– On the copier go to the shared folder menu
– Choose your folder, scan and file your document

On PC :

On copier :

Shared folder options

In this menu you can find all the options that can be used when creating a Share folder.

Shared folder name :

Enter the name of the shared folder. This name will appear on the copier.

Path :

You will automatically see the path of your destination folder, but you can enter a new path by pasting the new one or clicking on the 3 small dots on the right hand side to browse.

Icon :

You can define an icon to go with your shared folder. The new icon will appear on the copier. Several icons are delivered with QuickStore, but you can use any image file you want. You can browse by clicking on the 3 small dots

Predefined names :

You can define some filenames that a user can choose on the copier to rename his documents. The names will appear in the filename box on the copier, as a list. Enter the names (one filename per line. You can use different variables that can be found by clicking on the icon on the right hand side of the box . You can also use counters to generate your predefined names by clicking on the question mark on the right hand side .

More options :

By clicking on the “more options” button, you can use further options to create your Shared folder. In the settings menu, you can desactivate the more options button to show by default all the options.

Options you may want to desactivate.

This option allows you to navigate through the sub folders of your shared folder on the copier.

This option allows you to create a new sub folder on the copier.

This option allows you to name your document you are going to scan directly from the copier, manually. Even if predefined names are listed.

Click on this link to see further options.

Saving or cancelling your shared folder :

Press on the “save” button to send your new shared folder or cancel.

You can also view the destination folder on the bottom left hand side of the window.

Further options :

If you want to create, modify or add parameters in a Shared folder you can go to the settings menu.

Using a shared folder on the web interface :

Scan in this folder

Here are the steps to generate a scan in this folder hashtag :

– Right click on a folder you want to be viewed on the copier
– Choose “Scan in this folder”
– On the copier go to the Hashtag menu
– Choose the hashtag named #MY FOLDER, scan and file your document

On PC :

On copier :

More options

This menu is the advanced options of the QuickNote and Generate filing menu.

Keywords :

This menu is to add keywords in the properties of your PDF document once filed (the Keywords can be found in the properties menu of Acrobat reader)
You can also use the variables and the counters. There is also a simulation box to replace the variables with the correct values.

If file exists :

In this menu, you can choose what will happen if the document filed, with the same name already exists :
Choose between :

New file (a unique file name is generated with a counter ; _00001, _00002…). default value.
Merge at beginning (the new file will be merged with the existing file and place at the beginning of it)
Merge at end (the new file will be merged with the existing file and place at the end of it)
Replacement (replaces the existing file)

Stamp :

A stamp can be added to your document once it has been filed (you can create a stamp in the settings menu)

Splitting :

If this option is activated the document scanned will be split into one page per PDF file.

Splitting options :

  • No splitting
  • Force splitting all pages
  • Force splitting with QRCode (appears if the option is activated from the parameter menu
  • Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :

  • Do not split
  • Split all the pages
  • Split with QRCode (appears if the option is activated from the parameter menu

Blank pages :

If this option is activated the document scanned will have all the white pages removed. (in the settings – OCR menu, you can choose the way the blank pages are detected. Either by percentage of white on the page or by number of characters on the page.

Blank pages options :

  • No deletion
  • Force removal of all blank pages
  • Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :

  • Do not remove
  • Remove all blank pages

Digital signature :

If this option is activated the document scanned will be digitally signed. You must also enable digital signature in the settings menu and define if you are using a self-signed certificate or not.

Digital signature options :
– No digital signature
– Force the digital signature
– Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :
– Do not digitally sign
– Digitally sign

QuickStore from task bar

For further options simply right click on the Quickstore menu situated next to the Windows clock

The following menu will appear by clicking on the hashtag

Document tracking

In this section you can track and see how QuickStore has been used. You can sort by date, hour, name, source or complement.
The 50 last processings by source are visible in this section.

The filter box will allow you to search for any element beneath. Some predefined date filters are also available.

You can also export the tracking list by clicking on the button, export to CSV.

If you select a document in the list, and press the open button, the document will be opened with your file reader (if the file still exists).

This will close the Window you are using.

Go to folder of invalid documents

To view the folder where documents that have had a problem during the file process.

default folder : C:\Users\Public\Documents\QUICKSTORE\invalid

Go to folder of document templates

To view the folder where all the templates are stored. Templates are sorted by language.

default folder : C:\Users\Public\Documents\QUICKSTORE\conf\templates

If you want to delete templates, delete the PDF file and the image with the same name, from this folder.

The templates won’t appear on the copier.

Filing folders

In the filing folders settings menu, you can manage all the shared folders you have created.

The filter box will allow you to search for a shared folder name or a specific path.

By clicking on the go to button next to the path, the Windows explorer will open.

By selecting a shared folder and pressing the edit button you will be able to modify settings for the shared folder chosen. See also how to share a folder.

This button will delete the shared folder settings chosen.

This will close the Window you are using.

Hashtag

In the hashtag settings menu, you can manage all the hashtags you have created.

The filter box will allow you to search for a hashtag or a specific path.

By clicking on the go to button next to the path, the Windows explorer will open.

By selecting a hashtag and pressing the edit button you will be able to modify settings for the hashtag chosen. See also how to create a hashtag .

This button will delete the hashtag chosen.

This will close the Window you are using.

Statistics

In this section you can see how Quickstore is used and see the amount of scans have been made. You can sort by year, month and source

By clicking on the export button, you can export all the counters to a CSV file.

Settings

This is the advanced settings menu.

At any point you can use the button below on the bottom of the window to save, restore or clear your settings.

Save settings : saves your settings to a file.
Restore settings : restore your settings with a previously saved file
Reset settings : Restores the default settings of QuickStore.

Processing

Here are the different options you can use in the processing menu.

Display an alert when a document has been processed :
If you enable this option, a Window will open to say that the process has finished.

Alert length : Determines the time that the alert window will appear. You can choose between 10, 20, 30 seconds, 1 minute, 5 minutes or always.

Sound alert : You can define a sound that will be played when a new document has been filed

Enable the copy of non private doucments :

If you enable this option, a copy of the filed document will be stored in a specific path. prinate documents (if activated) will nevec be copied in the destination folder.

Path : Define where the copies will be filed

Enable pre-loaded documents .

You can observe a folder, and make it appear in the upload section. This can be used if you don’t have Quickstore on a compatible photocopier. You can scan directly to a Windows folder and define it as the pre-loaded document folder.

Path : Define the path to be shown in the web interface, in the upload section

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Scan

Here are the different options you can use in the scan menu.

Hashtag sort order : You can sort your hashtags either by Alphabetical order or order of creation.
Quality : Choose the default quality scan. Low, medium or high.
Duplex : Choose the default scan type. Duplex or Simplex.
Orientation : Choose the orientation between, the MFP actual value, readable or unreadable documents.

Mode : color or black and white

Web server port : Choose the default port number of the application. If you change the default port number, when saving the settings, the application will check if the new port is already used.

Enable the MFP embedded OCR (if available) : Enable this option if the copier has buil-in OCR capabilities.

Enable the MFP enbedded removal of blank pages (if available) : Enable this option if the copier has blank page deleting mode.

Enable splitting with separation sheets : If enabled you can user the QRCode separation page to split your documents while filing.

Available destinations : You can choose which menus are available for the end user.
If you choose QuickFlow in the list of available menus, you must also define the settings in the QuickFLow menu.
Default destination : You can choose the default menu to be shown when launching QuickStore.

Available methods : Choose the available scan methods the end user can use.
If you choose Probative value, you must define a password in the password menu. See probative menu for furthers details concerning this option.

Default method : You can choose the default menu to be shown when launching QuickStore.

Enable local scanner : Enable this option if you want to use local scanners. Choose your twain driver in the list.

Auto deskew : To activate auto deskew

Auto brightness : To activate auto brightness

Resolution rate Y/X : Choose the resolution rate (60% is the default value). This option is to optimize the file size.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Stamps

Here are the different options you can use in the stamp menu. You can create as many stamps as you want.
These stamps will then be available in the different menu options, to stamp your documents you are going to file.

You can use the filter box to search for a stamp you created.

You can also add, edit or delete a stamp.

By clicking on the add, or edit button you can edit a stamp.

Name : The name of the stamp
Text : the text that will appear on the stamp . You can also use the variables and the counters.
Outline : enable this option if you want an outline. If enabled, you can choose the color of the outline.
Fill in : enable this option if you want to fill in the stamp. If enable you can choose a color to fill in the stamp. If disabled, you will have a transparent stamp
Text color : To choose the color of the text in your stamp.

Position and size (to determine the position and size of the stamp),
Left position : determines the left position of the stamp(in mm),
Top position : determines the top position of the stamp (in mm),
Width : determines the width of the stamp (in mm),
Height : determines the height of the stamp (in mm).

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of stamp with it’s settings :

QRCode

Here are the different options you can use in the QRCode menu.

Add the name of the document under QRCode : when you need to print a QRCode for filing, a QRCode needs to be created and printed. You can enable this option to show the name of the document you are going to use with the QRCode (how to use a QRCode).
Add the path of the document under the QRCode : when you need to print a QRCode for filing, a QRCode needs to be created and printed. You can enable this option to show the full path of the document you are going to use with the QRCode (how to use a QRCode).

Prepare filing sheets
Start number : when printing your QRCodes, you can choose the start number of your QRcodes.
Number of copies : choose the number of copies you want to print

Print : Launches the print process of your QRCodes.

Print separation sheets : When using QuickStore, you have a choice of splitting your documents at every page (options button on copier if set). If you print a separation page, you can scan several documents with the separation page in between each document. Every time the product detects a separation page, the document will be filed and the next one will be treated.

This separation page can be used in any menu on QuickStore but the option must be enabled in the scan options.

When using the QRCode Ready menu, there is no need to use a separation if you want to scan several documents at the same time. The first page containing the QRCode Ready, will replace your separation page.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

QuickFlow

Here are the different options you can use in the QuickFlow menu.

If you are using QuickFlow (workflow program), QuickStore can be used to scan directly to create of use a workflow.

Enable connection to QuickFlow : To enable the link between QuickFlow and QuickStore. If the option is enabled, you must also check the 2 following web parameters.
Web server URL : the default webpage for QuickFlow
Web server port : the default port number for QuickFlow

You can use the following button to validate the QuickFlow connection.

Stamp :

A stamp can be added to your document once it has been filed (you can create a stamp in the settings menu)

Splitting :

If this option is activated the document scanned will be split into one page per PDF file.

Splitting options :
– No splitting
– Force splitting all pages
– Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :
– Do not split
– Split all the pages

Blank pages :

If this option is activated the document scanned will have all the white pages removed. (in the settings – OCR menu, you can choose the way the blank pages are detected. Either by percentage of white on the page or by number of characters on the page.

Blank pages options :
– No deletion
– Force removal of all blank pages
– Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :
– Do not remove
– Remove all blank pages

Digital signature :

If this option is activated the document scanned will be digitally signed. You must also enable digital signature in the settings menu and define if you are using a self-signed certificate or not.

Digital signature options :
– No digital signature
– Force the digital signature
– Leave the choice to the user (if this option is selected, the user can choose what he wants to do before scanning via the web interface). In this case you can also choose the default value that will appear on the copier.

Default choice :
– Do not digitally sign
– Digitally sign

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Digital signature

What is a digital signature ?

Here are the different options you can use in the Digital signature menu.

Enable digital signature of PDF documents : If you enable this option your documents can be digitally signed. By enabling this option, you must create a certificate in the next menu

Reason : You must define a reason concerning your signed documents (required field)
Location : define a location (required field)
Pages to sign : sign the first page, last page or all pages

Display the signature on the document : If activated you will be able to see a stamp with the signature on the document.
Position : Choose the position of your stamp certificate. If you choose “custom”, you have to define manually the stamp’s position

Custom position (mm)
Left : the left position of the signature
Width : the width of the signature
Top : the top position of the signature
Height : the height of the signature

Picture : You can choose a picture to show on the document.
Picture position : You can choose if the picture is in the background of your signature, if only the picture is shown or the picture next to the signature.

Trying the digital signature : You can try a digital signature by pressing the button and choosing a PDF file. A temporary file will be created.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Certificate

Here are the different options you can use to create the certificate.

Use a self signed certificate to sign the PDF documents :
A self-signed certificate can generate a certificate, it is defined by a password, the name of the author, his email address and by his organization and possibly his service.
When using an already existing certificate, simply select the certificate to apply and set a password for it.

Sources : You can choose your certificate from different sources. Current user certificates, local machine certificates, SKYGED server certificates or a PFX file.

If you want a SKYGED certificate, by choosing the option in the list, a button appears for you to fill a form for asking a new SKYGED certificate.

Certificate : choose the certificate you want to use

PIN code : enter the PIN code of your certificate.

(All following fields are required).

Password : define the certificates password you have attached or if you want to create your own certificate, define a password for it.
Author : Define the author of the certificate
Email address : define the email address
Organization : define the organization
Service : define in what service you work for.

Trying the digital signature : You can try a digital signature by pressing the button and choosing a PDF file. A temporary file will be created.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Timestamping

Trusted timestamping is the process of securely keeping track of the creation and modification time of a document. Security here means that no one, not even the owner of the document, should be able to change it once it has been recorded provided that the timestamper’s integrity is never compromised.
Here are the different options you can use in the timestamping menu.

Enable connection to time server RFC-3161 : this option is to enable the connection between QuickStore and a timestamp server

Web server URL : define an URL of the timestamp server
Login : define the login to connect to the timestamp server
Password : define the password to connect to the timestamp server.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Probative value

The probative menu requires an extra license (these options may not appear if you don’t have the license.

The probative value is a document that has a digital signature and can have an extra certified timestamp.

To enable this option and to see the probative value menu on the copier you must follow and activate the following steps :

1. Check that you have a full license by clicking on the settings menu in the task bar. The license should be a “plus” version

2. To make sure that you or an authorized can use the probative value menu, you must define a password. Using the probative value options a password will then be asked. You can define the password in the set password menu.
3. Enable the digital signature of documents in the digital signature menu.
4. By enabling the digital signature menu, you will now have an access to the certificate menu. Fill in the fields to create your signature or use an existing certificate.
5. Enable the timestamping
6. By enabling the timestamping menu you will now have access to the probative value menu (see details below to see how this menu works).
7. Finally add the probative value menu on the copier, from the scan settings menu.

You should now see the probative value menu from the copier .

Probative value menu in settings :

First of all, every time you file a document with the probative value options a log is created in this menu.
This log is created every year. In this log you will find the name of the document and the path it has been placed in.
The aim of this menu is to certify that all documents in this log have been signed, timestamped and filed in a folder on your network, without have been modified.

At the end of the year you can simply click on the “certify” button, QuickStore will then check if all documents are still in the same place.

If all documents are at the same place, a “tick” will appear at the beginning of the year.

If not, a “cross” will appear, to show you that documents have been, deleted or modified.

You can also click to certify all your lines at a time, by clicking on “certify everything” at the bottom of the window.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

OCR

Here are the different options you can use in the OCR menu. this menu is only visible if you have a full QuickStore licence.

Default language : Choose the default OCR language
Default conversion : To choose the default conversion mode, when selected
Open the document after conversion : You can choose to enable this option if you want the document to be opened after processed.

Blank pages remove

Detection method : You can choose between “percentage of white” or “number of characters”. This is the method used to delete the blank pages in a filed document.
Percentage of white to consider the page as blank : if you choose “percentage of white”, you must choose the percentage of white to consider the page as white (99 is the best value).
Number of characters to consider page as white : if you choose “number of characters”, you must choose the numbers of characters to consider that a page is white.

Auto rotate pages : If scanned in the incorrect position, you can choose to enable the auto rotate pages
Convert to PDF Text : Enable this option if you want the PDF to be converted to a PDF text.
Convert to PDF/A : Enable this option if you want the PDF to be converted to a PDF/A format.

You can enable both options to get a PDF/A with a text layer.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Advanced

Here are the different options you can use in the advanced menu.

Generate MD5 fingerprint file : You can enable this option, if you want to generate a MD5 attached to the document filed.

Information concerning a MD5 file : Files that contain the .md5 file extension are checksum files that are used to ensure that the data within a file is complete and has not become corrupt. An MD5 file verifies the integrity of files.
MD5 files use an algorithm that is based on the number of bits that a file should contain. The MD5 file format is used by QuickStore to verify the integrity of the file that is scanned.

Display the counter on the web interface : you can enable or disable the counter on the web interface

Enable compression of PDF files : to enable compression mode. when scanning you can choose to compress your PDF file.
Enable multiple compression of PDF documents : if enabled you are able to compress a PDF file in 3 different compression rates. (will generate 3 files, with different sizes)
High compression : you can choose the percentage compression rate for the high compression button (). More the number is low, and more the compression will be high.
Ultra compression : you can choose the percentage compression rate for the ultra compression button (). More the number is low, and more the compression will be high.
Default compression : choose the default compression mode.

Maximum number of folders : defines the maximum number of folders that can be viewed in the shared folder menu.
If the number is larger than 200, the performance on the MFP can be reduced.

Enable hashtag #MY DESKTOP : If enabled, a hashtag is automatically created in Quickstore

Open the document after using the #MY DESKTOP hashtag : you can choose to open the document after it has been filed, open the folder where it has been filed or not open anything.

Open the document after using the #MY FOLDER hashtag : you can choose to open the document after it has been filed, open the folder where it has been filed or not open anything.

Enable hashtag #MY DOCUMENTS : If enabled, a hashtag is automatically created in Quickstore

Open the document after using the #MY DOCUMENTS hashtag : you can choose to open the document after it has been filed, open the folder where it has been filed or not open anything.

Enable hashtag #BY EMAIL : If enabled, a hashtag is automatically created in Quickstore

Display the More options button for a simplified interface : If enabled, you will have to click on the “more options” button to show advanced options in the menus. If all options will appear straight away.

Enable documents tracking : If enabled, you can find a complete list of what has happened using QuickStore (see document tracking)

Personal data suffix : you can specify the name of a personal data suffix. If you intend to scan a personal document with QuickStore, you can activate the personal data button on the copier, in the options menu. The name of the file will contain the personal data suffix

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Help

Gives access to this manual

Can also be found at http://app.issendis.com

Open web page

This menu will open the QuickStore interface in your default web browser.

You can use QuickStore from any computer on your network to file any of your documents.

When you select the scan button from any menu .
A window will open for you to attach a PDF file.

The usual process will then be executed.

Set password

In this menu, you can define a password. This password can be asked when using a menu in Quickstore, or by using the probative value option.

Define a password :

When you define a password, you will have to confirm it. Every time you enter the password settings, you will have to confirm your password or create a new one.

Locking a menu with the password :

Here you can choose when the password will be asked.
– When launching Quickstore
– Using the hashtag menu
– Using shared folders
– Using QRcode
– Using Quickflow

You can select “Yes” for all the menus, but the password will only be asked once.
You can select “No” for all the menus, but the password will be asked anyway if using the probative value.
After the copier’s timeout, the password will be asked again.

Probative value :

If you want to use the probative value for your documents filed, you must define a password.

The probative menu requires an extra licence (these options may not appear if you don’t have the licence.

Removing password :

Click on this button to remove your password

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Force lock on web interface

If you use this option, no one will be able to use Quickstore from the copier. To unlock the application go to the unlock menu.

Disable lock on web interface

Click on this option to unlock the application.

Exit

To close QuickStore

Using variables

Counters

From MFP

How to use QuickStore on your photocopier

Hashtag manu

To use the hashtags on the photocopier, simply click on the hashtag at the top of the screen.

To use a hashtag, select one and press the green button to start filing. You can also start typing the first letters of a hashtag to start filtering.

At the bottom of the window, you have 3 buttons.
All : Shows all hashtags on the screen
Last 20 : Shows only the last 20 created
Refresh : refreshes the screen

When you have chosen your hashtag you can choose options on the right, either in the standard, options, or probative value menus, depending if you are authorized or not to modify them.
The following options can be options defined from the PC, or forced to a value. If you have a missing option, check in the hashtag options menu.

Name : Give a name to your filed document. If empty it will use the name defined in the hashtag settings.
Color : Choose to scan your document in black or white or color mode.
Duplex : Choose to scan in duplex mode.
Orientation : Choose to scan in readable or non readable mode.
Conversions : You can convert your file into a Word, Excel, Text, Powerpoint or PDF/A file by pressing the button before you launch the scan process.

Counter : shows a counter

Resolution : choose the scan resolution
Cutting : to split your document
Delete blank pages : to delete all the blank pages of your document
Signature : to sign your document with a digital certificate
Compression : compress your document (will reduce the size of your file)
Personal data : the document you are going to file is a personal document. The file name will have a suffix, “personal data”

Name : Give a name to your filed document. If empty it will use the name defined in the settings.
Duplex : Choose to scan in duplex mode.
Orientation : Choose to scan in readable or non readable mode.

QRCode menu

To use the QRCode menu on the photocopier, simply click on the QRCode at the top of the screen.

To use this menu, scan a document with a QRCode created with Quickstore (either a QRCode, QRCode ready or QuickNote and press the green button to start filing.
You can also print from this menu a separation page. If you insert a separation page between each different document. They will be automatically split and filed.

When you are ready to scan your QRCode you can choose options on the right, either in the standard, options, or probative value menus, depending if you are authorized or not to modify them.
The following options can be options defined from the PC, or forced to a value. If you have a missing option, check in the settings.

Name : Give a name to your filed document. If empty it will use the name defined in the hashtag settings.
Color : Choose to scan your document in black or white or color mode.
Duplex : Choose to scan in duplex mode.
Orientation : Choose to scan in readable or non readable mode.
Conversions : You can convert your file into a Word, Excel, Text, Powerpoint or PDF/A file by pressing the button before you launch the scan process.

Counter : shows a counter

Resolution : choose the scan resolution
Cutting : to split your document
Delete blank pages : to delete all the blank pages of your document
Signature : to sign your document with a digital certificate
Compression : compress your document (will reduce the size of your file)
Personal data : the document you are going to file is a personal document. The file name will have a suffix, “personal data”

Name : Give a name to your filed document. If empty it will use the name defined in the settings.
Duplex : Choose to scan in duplex mode.
Orientation : Choose to scan in readable or non readable mode.

Template menu

To use the templatesmenu on the photocopier, simply click on the notes button at the top of the screen.

To use a tempate, select one and press the green button to start printing the template. You can also start typing the first letters of a template to start filtering.

At the bottom of the window, you can use the button to refresh the screen.

There are 4 different templates :
Templates : Different templates with big squares, small squares dotted lines…
QuickFlow : Templates to create your workflow
QuickNote : To edit the QuickNotes you created
QRCode : To edit a separation page

When you have chosen your hashtag you can choose options on the right.

Copies : the number of copies you want
Duplex : if you want the templates to be printed on both sides.

QuickFlow menu

Connecting to the cloud

You can easily use QuickStore to file directly to the cloud, by filing directly into the synchronized folders that each editor uses to send documents to the cloud. Either create a hashtag or a shared folder.

Backup

If you want to backup all your QuickStore configuration, copy the QuickStore folder found on your PC (C:\Users\Public\Documents\QuickStore).

Further options

You can find a few options in the following menus

.Lck files

To prevent people from navigating in a specific sub-folder, you can create a file named quickstore.lck and the user navigating in the shared folder menu, won’t have access to this sub-folder.

 

Deleted folders from Windows

If you created a shared folder and you delete it afterwards, the folder will appear with a red background to show that it doesn’t exist anymore.

Demo mode

If you want to use the demo mode, which means that you can have all the copiers options in the PC’s web interface. Here’s how to proceed.

Go to the program files folder wher QuickStore had been setup.

Go into to the web folder and edit the conf.ini file.

add at the end of the file

mode=demo

save the file and exit.

If you now refresh the web interface page, you will see exactly the same interface as if you were on a compatible photocopier.

Don’t forget to delete mode=demo if you want to get back to the normal PC’s interface.

Personalize QuickStore

You can entirely personaliaze the colour and logo of the Quickstore’s interface.

To do this, firstly create a folder named “theme” in the program files folder, Quickstore 2018 – web.

Create a theme.ini file and open it

copy the following text and paste it the file :

; Version 1.0
; This is the theme file
; Comments start with ‘;’

;header background, just add the color in hexa, like #ffffff
HeaderBackground=#E70739
;Border of the buttons in the header, just add the color in hexa, like #eeeeee (if you don’t want borders, just set the same color as the ContainerBackground)
HeaderMenuBtnBorder=#333333
;Border of the selected button in the header, just add the color in hexa (same color as tab color suggested)
HeaderMenuBtnSelectedBorder=#E9463D
;Background of the container, just add the color in hexa, like #ffffff
ContainerBackground=#E70739
;Hashtag colors, just add the color in hexa, like #ffffff (default color)
HashtagColor=#FFFFFF
;Special hashtag color, just add the color in hexa, like #9bdb34 (default color)
SpecialHashtagColor=#FFFFFF
;Tabs color, just add the color in hexa
TabColor=#E70739
;Background color of the tabs menu, just add the color in hexa
TabsBgColor=#E70739
;Buttons color, just add the color in hexa (same color as tab color suggested)#E9463D
ButtonColor=#E70739
;Background colors of the path in folders, just add the color in hexa
FoldersPathBg1Color=#04695E
FoldersPathBg2Color=#0b7d71
;Background color of the default scan/print button, just add the color in hexa
ScanBgColor=

You can now change colours by using hexa values.

You can also replace the actual logo by inserting into the theme folder a logo.png file with an image measuring 140 x 198.

 

Don’t forget to save your file.

Updates

Version history

 

You can find the manuial for QuickStore at this address : app.issendis.com/quickstorev3

eg digital signature in Adobe Reader

Here’s an example of a digital signature with a timestamp, on a PDF file

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