Requirements

QuickStore2019 has to be setup on Microsoft Windows supported products.
This QuickStore2019 version does not work on servers.

Microsoft Visual C++ 2015 v.14.0. must be installed on your PC, if not, during the QuickStore2019 setup, it will be installed.

Download

To download products, please connect to our website at support.issendis.com (authentification needed)

Setup on PC

Setting up the software on the computer :

Launch setup and proceed to installation

Select the language you prefer

Follow the instructions for full setup

Follow the instructions for full setup. The first time QuickStore2019 is launched, you will have to enter your licence key (an internet connection is needed).

Your product is now ready to be used. If QuickStore2019 is running it will appear in the notification center next to the Windows time.

To check that the product is working properly, you can click on the QuickStore2019 menu and choose “open web page” on your PC.
You should see the screen below.

Setup on MFP

When you launch QuickStore2019 from your computer, you can use the “automatically deploy on a copier” menu (in the advanced menu).

In this window you can use the drop down menu to select the copier from the list. enter the login and password to connect to the copier. Enter a shortcut name that will appear on the machine and select the IP address where QuickStore2019 has been setup.

 

In some cases you may have several IP adresses on your computer. Make sure to choose the correct IP address. One that will be able to communicate with the copier’s IP address.

 

For manuel settings on a copier connect to our website at support.issendis.com at follow instructions.

Using QuickStore2019

How to use QuickStore2019 from your PC or photocopier

From PC

If you right click on a folder you will see 4 new menus :

You can also click on a file to see these menus :

 

Generate filing (Hashtag / QRCode)

When you want to generate a filing, you can do so by using either 3 methods :

Details of how using them in the next sections.

Using a hashtag

Here are the steps to generate and use a hashtag :

  • Right click on a folder where you want to create a hashtag and choose “Generate filing”
  • The hashtag menu will open
  • Type a filename that will be generated when the document is filed. Variables and counters can be used. (click on these buttons for help ).
  • You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).
  • Type the name of your hashtag (this name will appear on the copier)
  • Choose one or several profiles to apply when scanning (you can create or modify profiles in the profile section)
  • Choose if the hashtag is to be a favorite (will be appear near the top of the screen on the web interface)
  • Click on “add hashtag” (the new hashtag is sent to the copier)

 

  • On the copier, go to the hashtag menu
  • Choose your hashtag
  • Scan your document and it is filed.

On PC :

On copier :

Using a QRCode

Here are the steps to generate and use a QRCode :

  • Right click on a folder where you want to create a hashtag and choose “Generate filing”
  • Choose the QRCode menu
  • Type a filename that will be generated when the document is filed. Variables and counters can be used. (click on these buttons for help ).
  • You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).
  • Choose between 3 types of QRcodes,
  • Small or large : copies a QRCode to the clipboard so you can paste it in a editable document (Word for example)
  • Print : will generate your QRCode in a PDF file for you to print.
  • Type the name of your hashtag (this name will appear on the copier)
  • Choose one or several profiles to apply when scanning (you can create or modify profiles in the profile section)

 

  • On the copier, go to the QRCode menu
  • Scan your document and it is filed (the QRcode must be present on the first page you scan).

 

On PC :

On copier :

Using a QRCode Ready

Here are the steps to generate and use QRCode Ready :

First of all you must print some QRCodes to use this option

  • Go to the settings menu in the task bar
  • Choose the QRCode menu in the list
  • Choose the number of QRCodes you want and the start number for your QRCodes
  • Print your QRCodes

Now the QRCodes are printed, here’s how to use them

  • Right click on a folder where you want to create a hashtag and choose “Generate filing”
  • Choose the QRCode Ready menu
  • Type a filename that will be generated when the document is filed. Variables and counters can be used. (click on these buttons for help ).
  • You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).
  • Choose one or several profiles to apply when scanning (you can create or modify profiles in the profile section)
  • Choose the QRCode number you want to use
  • Apply a QRCode number to the folder by clicking on the button

 

  • On the copier, go to the QRCode menu
  • Scan your document and it is filed (the QRcode must be present as the first page you scan)

 

Preparing your QRCodes :

 

Using the QRcodes :

On copier :

QuickNote

Here are the steps to generate and use a Quicknote :

  • Right click on a folder you want the QuickNote to be stored and choose “Create a QuickNote”
  • The QuickNote menu will open
  • Type a filename that will be generated when the document is filed. Variables and counters can be used. (click on these buttons for help ).
  • You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).
  • Choose a template to print
  • Give a name to your QuickNote (the name will appear on the copier)
  • Click on “create the template” (the QuickNote is sent to the copier)
  • On the copier, go to the templates menu
  • Choose your template
  • Print the document
  • Use your template (during your meeting for example)
  • Go to the QRCode menu
  • Scan your document and it will be filed.

 

On PC :

On copier :

Scan in this folder

Here are the steps to generate a scan in this folder hashtag :

– Right click on a folder you want to be viewed on the copier
– Choose “Scan in this folder”
– On the copier go to the Hashtag menu
– Choose the hashtag named #MY FOLDER, scan and file your document

Share folder

Here are the steps to generate and use Shared folders :

  • Right click on a folder you want to be viewed on the copier
  • Choose “Shared folder”
  • You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).
  • Enter the name of the shared folder. This name will appear on the copier. (the default name that appears is the name of the folder in Windows).
  • Path : You will automatically see the path of your destination folder, but you can enter a new path by pasting the new one or clicking on the 3 small dots on the right hand side to browse.
  • Icon : You can define an icon to go with your shared folder. The new icon will appear on the copier. Several icons are delivered with QuickStore2019, but you can use any image file you want. You can browse by clicking on the 3 small dots
  • Predefined names : You can define some filenames that a user can choose on the copier to rename his documents. The names will appear in the filename box on the copier, as a list. Enter the names (one filename per line. You can use different variables that can be found by clicking on the icon on the right hand side of the box . You can also use counters to generate your predefined names by clicking on the question mark on the right hand side.
  • Options you may want to deactivate.
    • Navigating through the sub folders of your shared folder on the copier.
    • Allow to create a new sub folder on the copier.
    • Allow to name your document you are going to scan directly from the copier, manually. Even if predefined names are listed.
  • Choose one or several profiles to apply when scanning (you can create or modify profiles in the profile section)
  • Give a name of your shared folder (the name will appear on the copier)
  • Click on the save button to send the shared folder to the copier.
  • On the copier go to the shared folder menu
  • Choose your folder, scan and file your document

 

On PC :

On copier :

File

Here are the steps to file directly if you right click on a file from your PC :

  • Right click on a file and choose filing (one file at a time)
  • The web interface will automatically open, ready to use either hashtags, shared folders or QRCodes

 

On PC :

PDF Editor

Here are the steps to use the PDFEditor directly if you right click on a file from your PC :

On PC :

Probative Value

Here are the steps to use the Probative value directly if you right click on a file from your PC :

  • Right click on a file and choose Probative Value
  • You will be asked to enter your password defined in the settings menu,
  • The document will be opened in the PDFEditor once signed

QuickStore2019 from task bar

For further options simply click on the QuickStore2019 (hashtag) menu situated next to the Windows time.

Open web page

This menu will open the QuickStore2019 interface in your default web browser.

You can use QuickStore2019 from any computer on your network to file any of your documents.

When you select the scan button from any menu .
A window will open for you to attach a PDF file.

The usual process will then be executed.

Settings

This is the advanced settings menu.

At any point you can use the button below on the bottom of the window to save, restore or clear your settings.

Save settings : saves your settings to a file.

Restore settings : restore your settings with a previously saved file

Reset settings : restores the default settings of QuickStore2019.

Transfer license : to transfer your license to an new computer. The original serial number will be needed.

General settings

In this menu you can choose to enable automatic SNMP identification.

If enabled you can choose a name, a picture and the right ethernet card to use.

On the web interface you can now choose to use a different QuickStore2019 on your network.

, by pressing the new button appeared called “Home”.

Web server port : Choose the default port number of the application. If you change the default port number, when saving the settings, the application will check if the new port is already used.

Available destinations : You can choose which menus are available for the end user.
If you choose QuickFlow in the list of available menus, you must also define the settings in the QuickFLow menu.
Default destination : You can choose the default menu to be shown when launching QuickStore2019.

Display a preview of the scanned document after process :
If you enable this option, an eye will appear next to the upload, publish or twain button if you want to display the document before finishing the scan process.

Default value : you can choose to show the preview or not

Display an alert when a document has been processed :
If you enable this option, a Window will open to say that the process has finished.

Alert length : Determines the time that the alert window will appear. You can choose between 10, 20, 30 seconds, 1 minute, 5 minutes or always.

Sound alert : You can define a sound that will be played when a new document has been filed

 

Twain Scan

Here are the different options you can use in the scan menu.

Enable local scanner : Enable this option if you want to use local scanners. Choose your twain driver in the list.

 

Stamps

Here are the different options you can use in the stamp menu. You can create as many stamps as you want.
These stamps will then be available in the different menu options, to stamp your documents you are going to file.

You can use the filter box to search for a stamp you created.

You can also add, edit or delete a stamp.

By clicking on the add, or edit button you can edit a stamp.

Name : The name of the stamp
Text : the text that will appear on the stamp .You can add keywords in the properties of your PDF document once filed. Variables and counters can be used. (click on these buttons for help ).

You can also use the variables and the counters.
Outline : enable this option if you want an outline. If enabled, you can choose the color of the outline.
Fill in : enable this option if you want to fill in the stamp. If enable you can choose a color to fill in the stamp. If disabled, you will have a transparent stamp
Text color : To choose the color of the text in your stamp.

Position and size (to determine the position and size of the stamp),
Left position : determines the left position of the stamp(in mm),
Top position : determines the top position of the stamp (in mm),
Width : determines the width of the stamp (in mm),
Height : determines the height of the stamp (in mm).

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

 

QRCode

Here are the different options you can use in the QRCode menu.

Add the name of the document under QRCode : when you need to print a QRCode for filing, a QRCode needs to be created and printed. You can enable this option to show the name of the document you are going to use with the QRCode (how to use a QRCode).
Add the path of the document under the QRCode : when you need to print a QRCode for filing, a QRCode needs to be created and printed. You can enable this option to show the full path of the document you are going to use with the QRCode (how to use a QRCode).

Prepare filing sheets
Start number : when printing your QRCodes, you can choose the start number of your QRcodes.
Number of copies : choose the number of copies you want to print

Print : Launches the print process of your QRCodes.

Print separation sheets : When using QuickStore2019, you have a choice of splitting your documents at every page (options button on copier if set). If you print a separation page, you can scan several documents with the separation page in between each document. Every time the product detects a separation page, the document will be filed and the next one will be treated.

This separation page can be used in any menu on QuickStore2019 but the option must be enabled in the scan options.

When using the QRCode Ready menu, there is no need to use a separation if you want to scan several documents at the same time. The first page containing the QRCode Ready, will replace your separation page.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

QuickConnector

What is QuickConnector ?

After study from our team, this menu is capable of connecting to a external software, so that you can file your documents directly into another software (eg : file to an accounting product or a document management system).

Here are the different options you can use in the Quickconnector menu.

Enable connection to QuickConnector :
If you enable this option, you will see a new menu appear in the web interface.

Web server URL : type in the URL where QuickStore2019 has been setup

Web server port : the default port number is 27111

Serial number : to setup a new connector, our team needs your serial number that you can find in the QuickStore2019 menu. In the advanced menu, just click on the serial number. It will be copied to the clipboard, ready for you to send it tou our team.

QCZ file : This file will be generated from our team and sent to you, if you need a new QuickConnector. Take your QCZ file and drag and drop it to this menu. The installation will automatically begin and after you can start entering all the settings needed to connect to your external software.

 

Digital signature

What is a digital signature ?

Here are the different options you can use in the Digital signature menu.

Enable digital signature of PDF documents : If you enable this option your documents can be digitally signed. By enabling this option, you must create a certificate in the next menu

Reason : You must define a reason concerning your signed documents (required field)
Location : define a location (required field)
Pages to sign : sign the first page, last page or all pages

Display the signature on the document : If activated you will be able to see a stamp with the signature on the document.

Existing signatures : Add signature to existing signatures.
Position : Choose the position of your stamp certificate. If you choose “custom”, you have to define manually the stamp’s position

Custom position (mm)
Left : the left position of the signature
Width : the width of the signature
Top : the top position of the signature
Height : the height of the signature

Picture : You can choose a picture to show on the document.
Picture position : You can choose if the picture is in the background of your signature, if only the picture is shown or the picture next to the signature.

Trying the digital signature : You can try a digital signature by pressing the button and choosing a PDF file. A temporary file will be created.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Certificate

Here are the different options you can use to create the certificate.

Use a self signed certificate to sign the PDF documents :
A self-signed certificate can generate a certificate, it is defined by a password, the name of the author, his email address and by his organization and possibly his service.
When using an already existing certificate, simply select the certificate to apply and set a password for it.

Sources : You can choose your certificate from different sources. Current user certificates, local machine certificates, SKYGED server certificates or a PFX file.

If you want a SKYGED certificate, by choosing the option in the list, a button appears for you to fill a form for asking a new SKYGED certificate.

Certificate : choose the certificate you want to use

PIN code : enter the PIN code of your certificate.

(All following fields are required).

Password : define the certificates password you have attached or if you want to create your own certificate, define a password for it.
Author : Define the author of the certificate
Email address : define the email address
Organization : define the organization
Service : define in what service you work for.

Trying the digital signature : You can try a digital signature by pressing the button and choosing a PDF file. A temporary file will be created.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Timestamping

Trusted timestamping is the process of securely keeping track of the creation and modification time of a document. Security here means that no one, not even the owner of the document, should be able to change it once it has been recorded provided that the timestamper’s integrity is never compromised.

If you have received a QSZ file, just drag and drop it in this window section. You will need to enter the password of your certificate. Doing that will automatically fill in the right fields to have access to probative value signing.

Here are the different options you can use in the timestamping menu.

Enable connection to time server RFC-3161 : this option is to enable the connection between QuickStore2019 and a timestamp server

Web server URL : define an URL of the timestamp server
Login : define the login to connect to the timestamp server
Password : define the password to connect to the timestamp server.

Trying the digital signature : You can try a digital signature by pressing the button and choosing a PDF file. A temporary file will be created.

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Here’s an example of a digitally signed document

Probative value

The probative menu requires an extra license (these options may not appear if you don’t have the license.

The probative value is a document that has a digital signature and can have an extra certified timestamp.

Probative value menu in settings :

First of all, every time you file a document with the probative value options a log is created in this menu.
This log is created every year. In this log you will find the name of the document and the path it has been placed in.
The aim of this menu is to certify that all documents in this log have been signed, timestamped and filed in a folder on your network, without have been modified.

At the end of the year you can simply click on the “certify” button, QuickStore2019 will then check if all documents are still in the same place.

If all documents are at the same place, a “tick” will appear at the beginning of the year.

If not, a “cross” will appear, to show you that documents have been, deleted or modified.

You can also click to certify all your lines at a time, by clicking on “certify everything” at the bottom of the window.

Advanced

Here are the different options you can use in the advanced menu.

Display the counter on the web interface : you can enable or disable the counter on the web interface

High compression : you can choose the percentage compression rate for the high compression button (). More the number is low, and more the compression will be high. Default compression is 20
Ultra compression : you can choose the percentage compression rate for the ultra compression button (). More the number is low, and more the compression will be high. Default compression is 10

Quality (DPI) : You can define the values of the 3 quality buttons that appear in the web interface :

  • low : default value is 200
  • medium : default value is 300
  • high : default value is 600

Maximum number of folders : defines the maximum number of folders that can be viewed in the shared folder menu.
If the number is larger than 200, the performance on the MFP can be reduced.

Maximum number of hashtags : defines the maximum number of hashtags  that can be viewed in the shared folder menu.

Hashtag sort order : You can sort your hashtags either by Alphabetical order or order of creation.

Enable document tracking : If enabled, you can find a complete list of what has happened using QuickStore2019 (see document tracking)

Personal data suffix : you can specify the name of a personal data suffix. If you intend to scan a personal document with QuickStore2019, you can activate the personal data button on the copier, in the options menu. The name of the file will contain the personal data suffix.

Capture shortcut : To capture your screen and sign it automatically, define a keyboard shortcut to execute it (default keys are : CTRL + SHIFT + F12).

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Profiles

In the profile menu you can create, modify, and delete proiles. By right clicking to can enable, disable and duplicate a profile.

A profile can be affected to a hashtag, shared folder, QRCode. It is also used in the PDF Editor menu and desktop screenshot tool.

You can also affect several profiles to a hashtag, shared folder… and the user will choose which profile will be used directly from the web interface.

A list of predefined profiles are listed in this window. A red symbol next to the profile means it is desactivated. To activate it, edit the profile and activate the profile or right click and enable profile.

You can use the filter window to find a profile.

Creating a profile :

Type the name of your profile

Choose to enable the profile

Determine the different options wanted in your profile.

 

Scan

Here are the different scan options of a profile.

Scanning in probative value mode : if enabled the profile will use these different options to scan :

  • Mode : text/photo (colour)
  • Quality : high
  • Default conversion : PDF/A OCR
  • Blank pages are disabled
  • Digital signing is enabled
  • Generate a MD5 filed is generated

enabling probative value mode involves setting a password in the security section.

Scan Mode :

  • Text/photo (colour)
  • Black and white
  • Grayscale

Scan Contrast :

  • Very low
  • Low
  • Medium
  • High
  • Very high

Duplex :

  • Duplex
  • Front page

Orientation :

  • Readable
  • Non readable
  • MFP value

Quality :

  • Low
  • Medium
  • High

 

Default conversion :

  • PDF
  • PDF/A MRC
  • PDF/A OCR
  • PPTX
  • TIF
  • TXT
  • XLSX

Compression : 

  • No compression
  • High
  • Ultra
  • All

Viewer :

  • Default value (defined in the general QuickStore2019 parameters
  • Show (after scanned, the viewer will appear on the copier for you to delete pages, rotate…)
  • Do not show

Splitting

Splitting :

  • No splitting
  • Split with separation page
  • Split all sheets
  • Split all pages

Splitting sequence :

Split with a special sequance.

Determine the number of pages to be seperated and the name of the split documents. for example :

2;Invoice

3;Quote

1:Delivery note

In this example, if you scan 12 pages, the first 2 pages will be merged together and the name of the file will be Invoice.pdf, the 3 next pages are named Quote.pdf and the following page is called Delivery note.pdf. The remaining 6 pages follow the sequence defined, starting from the beginning.

Blank pages

Here are the different blank pages options of a profile.

Enable deletion of blank pages : If this option is activated the document scanned will have all the white pages removed.

Enable the MFP embedded OCR (if available) : This option can be enables if the option is available in the copier

Enable the MFP embedded removal of blank pages (if available) : This option can be enables if the option is available in the copier

Detection method : Choose the detection method to delete the blank pages.

  • Number of characters
  • Percentage of white on page

Percentage of white to consider the page is blank : default value is 99

Percentage of characters to consider page is white : default value is 3

Filing

Here are the different filing options.

Existing file :

  • New document (generates a new document)
  • Merge at start (merges at the beginning of a document with the same name)
  • Merge at the end (merges at the end of a document with the same name)
  • Replace (replaces the existing document that has the same filename)

Stamp : choose a stamp to be applied to the document. You can also add a new stamp.

Digital signature :

  • No signature
  • Digitally sign

Generate a MD5 fingerprint file : to enable MD5 generation with the processed file

After processing :

  • No opening
  • Auto open document (opens the document with its application)
  • Auto open folder (opens the folder where the document has been filed)
  • Auto edit document (opens the file with the PDF Editor)

Powershell (optionnal) : with this option you can execute a Powershell after the document has been filed

Zone template (optionnal) : with this option the QuickStore2019 can read documents and file and rename automatically

Digital signature

Customize signature information : If you enable this option you can customize signature information instead of using the default information

Reason : You must define a reason concerning your signed documents (required field)
Location : define a location (required field)
Pages to sign : sign the first page, last page or all pages

Display the signature on the document : If activated you will be able to see a stamp with the signature on the document.

Existing signatures : Add signature to existing signatures.
Position : Choose the position of your stamp certificate. If you choose “custom”, you have to define manually the stamp’s position

Custom position (mm)
Left : the left position of the signature
Width : the width of the signature
Top : the top position of the signature
Height : the height of the signature

Picture : You can choose a picture to show on the document.
Picture position : You can choose if the picture is in the background of your signature, if only the picture is shown or the picture next to the signature.

Protection

Here are the protection options : you can protect by password your PDF that has been filed.

Apply a protection on the generated PDF : If enabled you can define a password on the generated PDF to protect it

Owner password : Define the owner’s password

User password : Define the user’s password

Protection level : Choose the password protection level

  • 40 bits RC4
  • 128 bit RC4
  • 128 bit AES (requires Acrobat 7 or higher to open the PDF file)
  • 256 bit AES (requires Acrobat 9 or higher to open the PDF file)
  • 256 bit AES (requires Acrobat 10 or higher to open the PDF file)

Permissions (choose the options allowed) : 

  • Print
  • Copy content
  • Edit document
  • Notes
  • Filling form fields
  • Copy of content for accessibility (128 bits)

Scan Twain

Here are the different Twain options :

Auto deskew : To activate auto deskew

Auto brightness : To activate auto brightness

Resolution rate Y/X : Choose the resolution rate (60% is the default value). This option is to optimize the file size.

Distant twain profile : If your scanner can show the web interface on it (large screen), type in manually the profil you created with it.

Local Twain profile : Opens the original local twain settings

OCR

Here are the different OCR settings :

Default language : choose the default language of the OCR

Auto rotate pages : auto rotates the page if in incorrect position

Display

Here are the different options of the display menu

Enable colour options : will let the user change values after profil selection on the web interface

Enable duplex options : will let the user change values after profil selection on the web interface

Enable orientation options : will let the user change values after profil selection on the web interface

Enable quality options : will let the user change values after profil selection on the web interface

Enable cutting options : will let the user change values after profil selection on the web interface

Enable conversion options : will let the user change values after profil selection on the web interface

Enable delete blank pages options : will let the user change values after profil selection on the web interface

Enable compression options : will let the user change values after profil selection on the web interface

Enable signature options : will let the user change values after profil selection on the web interface

Enable personnel data options : will let the user change values after profil selection on the web interface

Advanced

Here are the options of the advanced menu :

Enable the copy of non private documents : define a path to send a copy to a backup folder

Further settings : if you want to manually set conversion methods and advanced OCR methods

Manufacturer

In this section you can force the way the scanning process is made. Depending on which photocopier you are using, it may have different options than other MFP’s. The settings changed in this menu will have priority over QuickStore2019 normal settings.

Filing folders

In the filing folders settings menu, you can manage all the shared folders you have created.

The filter box will allow you to search for a shared folder name or a specific path.

By clicking on the go to button next to the path, the Windows explorer will open.

By selecting a shared folder and pressing the edit button you will be able to modify settings for the shared folder chosen. See also how to share a folder.

This button will delete the shared folder settings chosen.

This will close the Window you are using.

Hashtag

In the hashtag settings menu, you can manage all the hashtags you have created.

The filter box will allow you to search for a hashtag or a specific path.

By clicking on the go to button next to the path, the Windows explorer will open.

By selecting a hashtag and pressing the edit button you will be able to modify settings for the hashtag chosen. See also how to create a hashtag .

This button will delete the hashtag chosen.

This will close the Window you are using.

Help

Gives access to this manual.

Open PDFEditor

Here’s how to use PDF Editor :

Use the standard toolbars to edit the document.

Use the toolbar on the left to uses QuickStore2019 capabilities ;

You can file a document,

Sign a document,

Convert to Word

Convert to Excel

Convert to Powerpoint

Convert to Text

Extract text from file. This doesn’t work with scanned documents.

Save the document to the templates menu

test to see the barcodes detected on your document

 

 

Probative value (certificate and timestamp server needed)

By clicking on this menu, you can choose a file to be signed and timestamped.

You can also right click on a PDF file to sign directly your document.

Distribution

A quick method to send documents to different colleagues how are using QuickStore2019

Simply open the distribution menu drag and drop as many files as you want on the user you want to send it to and he will receive all the documents in a folder on his desktop

Advanced

Advanced settings are available in this menu

Screenshot with sealing

By using this menu a screenshot will be made, and it will be converted to a PDF and it will automatically be signed.

The PDF will be saved to the desktop.

Sign in mass

Choose this menu to sign in mass. Select a folder and all PDF documents in it will automatically be signed (this process may take inutes or hours depending on the quantity of files to sign).

  • First select a folder to be analyzed
  • Enable analyzing on the sub-folders
  • Resign documents that have already an electronic signature
  • Put a timestamp with the electronic signature

Create an MD5 checksum

What is a MD5 file? Files that contain the .md5 file extension are checksum files that are used to ensure that the data within a file is complete and has not become corrupt.

When you use this menu, select a file and a MD5 file will be generated with the same name and in the same folder as your original file.

Go to folder of invalid documents

To view the folder where documents that have had a problem during the file process.

default folder : C-Users-Public-Documents-QuickStore2019-invalid

Go to folder of document templates

To view the folder where all the templates are stored. Templates are sorted by language.

default folder : C-Users-Public-Documents-QuickStore2019-conf-templates

If you want to delete templates, delete the PDF file and the image with the same name, from this folder.

The templates won’t appear on the copier any longer.

Creating new templates :

If you want to create a new template, open your file with the PDF Editor and use the button “template”. Your file will be automatically send to the template library.

Statistics

In this section you can see how QuickStore2019 is used and see the amount of scans have been made. You can sort by year, month and source

By clicking on the export button, you can export all the counters to a CSV file.

Document tracking

In this section you can track and see how QuickStore2019 has been used. You can sort by date, hour, name, source or complement.
The 50 last processings by source are visible in this section.

The filter box will allow you to search for any element beneath. Some predefined date filters are also available.

Renamed, moved or deleted documents will be crossed out in the list.

You can also export the tracking list by clicking on the button, export to CSV.

If you select a document in the list, and press the open button, the document will be opened with your file reader (if the file still exists).

You can also close the Window by using the close button.

Automatically deploy on a copier

You can use the automatic deploy method, to send QuickStore2019 to your copier.

Choose between, automatic or manual settings

Select in the list, the name of your copier

Type the login and password that you use to connect to the copier’s web interface

Type the shortcut that will appear on the copier

Choose between using an IP address or computer name. If choosing the IP address make sure you choose the one that’s on the same network as your copier. If choosing the computer name method, make sure your DNS server is correctly working.

Product Key

The product key will be asked if you want to use TagConnectors

Set password

In this menu, you can define a password. This password can be asked when using a menu in QuickStore2019, or by using the probative value option.

Define a password :

When you define a password, you will have to confirm it. Every time you enter the password settings, you will have to confirm your password or create a new one.

Locking a menu with the password :

Here you can choose when the password will be asked.
– When launching QuickStore2019
– Using the hashtag menu
– Using shared folders
– Using QRcode
– Using Quickflow

You can select “Yes” for all the menus, but the password will only be asked once.
You can select “No” for all the menus, but the password will be asked anyway if using the probative value.
After the copier’s timeout, the password will be asked again.

Probative value :

If you want to use the probative value for your documents filed, you must define a password.

The probative menu requires an extra licence (these options may not appear if you don’t have the licence.

Removing password :

Click on this button to remove your password

Saving or cancelling your settings :

Press on the “save” button to save your settings or cancel.

Force lock on web interface

If you use this option, no one will be able to use QuickStore2019 from the copier. To unlock the application go to the unlock menu.

Disable lock on web interface

Click on this option to unlock the application.

Exit

To close QuickStore2019

From MFP

How to use QuickStore2019 on your photocopier

Home button

If you click on this menu you will be able to connect to several QuickStore2019’s on your network (if enabled in the general settings menu)

Hashtag manu

To use the hashtags on the photocopier, simply click on the hashtag at the top of the screen.

To use a hashtag, select one and press the green button to start filing. You can also start typing the first letters of a hashtag to start filtering.

At the bottom of the window, you have 3 buttons.

  • All : Shows all hashtags on the screen
  • Last 20 : Shows only the last 20 created
  • Refresh : refreshes the screen
  • Home : to see all otherQuickStore2019’s on network. Only if the SNMP option is enables in the parameters.

When you have chosen your hashtag you can choose options on the right, either in the standard, options, or probative value menus, depending if you are authorized or not to modify them. You can also choose from a list of profiles if defined in the settings menu.

QRCode menu

To use the QRCode menu on the photocopier, simply click on the QRCode at the top of the screen.

To use this menu, scan a document with a QRCode created with QuickStore2019 (either a QRCode, QRCode ready or QuickNote and press the green button to start filing.
You can also print from this menu a separation page. If you insert a separation page between each different document. They will be automatically split and filed.

When you are ready to scan your QRCode you can choose options on the right, either in the standard, options, or probative value menus, depending if you are authorized or not to modify them.

Template menu

To use the templatesmenu on the photocopier, simply click on the notes button at the top of the screen.

To use a tempate, select one and press the green button to start printing the template. You can also start typing the first letters of a template to start filtering.

At the bottom of the window, you can use the button to refresh the screen.

There are 4 different templates :
Templates : Different templates with big squares, small squares dotted lines…
QuickFlow : Templates to create your workflow
QuickNote : To edit the QuickNotes you created
QRCode : To edit a separation page

When you have chosen your hashtag you can choose options on the right.

Connecting to the cloud

You can easily use QuickStore2019 to file directly to the cloud, by filing directly into the synchronized folders that each editor uses to send documents to the cloud. Either create a hashtag or a shared folder.

Backup

If you want to backup all your QuickStore2019 configuration, copy the QuickStore2019 folder found on your PC (C – Users – Public – Documents -QuickStore2019).

Further options

You can find a few options in the following menus

.Lck files

To prevent people from navigating in a specific sub-folder, you can create a file named QuickStore.lck and the user navigating in the shared folder menu, won’t have access to this sub-folder.

Demo mode

If you want to use the demo mode, which means that you can have all the copiers options in the PC’s web interface. Here’s how to proceed.

Go to the program files folder where QuickStore2019 had been setup.

Go into to the web folder and edit the conf.ini file.

add at the end of the file

mode=demo

save the file and exit.

If you now refresh the web interface page, you will see exactly the same interface as if you were on a compatible photocopier.

Don’t forget to delete mode=demo if you want to get back to the normal PC’s interface.

Personalize QuickStore2019

You can entirely personaliaze the colour and logo of the QuickStore2019’s  interface.

To do this, firstly create a folder named “theme” in the program files folder,QuickStore2019 – web.

Create a theme.ini file and open it

copy the following text and paste it the file :

; Version 1.0
; This is the theme file
; Comments start with ‘;’

;header background, just add the color in hexa, like #ffffff
HeaderBackground=#E70739
;Border of the buttons in the header, just add the color in hexa, like #eeeeee (if you don’t want borders, just set the same color as the ContainerBackground)
HeaderMenuBtnBorder=#333333
;Border of the selected button in the header, just add the color in hexa (same color as tab color suggested)
HeaderMenuBtnSelectedBorder=#E9463D
;Background of the container, just add the color in hexa, like #ffffff
ContainerBackground=#E70739
;Hashtag colors, just add the color in hexa, like #ffffff (default color)
HashtagColor=#FFFFFF
;Special hashtag color, just add the color in hexa, like #9bdb34 (default color)
SpecialHashtagColor=#FFFFFF
;Tabs color, just add the color in hexa
TabColor=#E70739
;Background color of the tabs menu, just add the color in hexa
TabsBgColor=#E70739
;Buttons color, just add the color in hexa (same color as tab color suggested)#E9463D
ButtonColor=#E70739
;Background colors of the path in folders, just add the color in hexa
FoldersPathBg1Color=#04695E
FoldersPathBg2Color=#0b7d71
;Background color of the default scan/print button, just add the color in hexa
ScanBgColor=

You can now change colours by using hexa values.

You can also replace the actual logo by inserting into the theme folder a logo.png file with an image measuring 140 x 198.

 

Don’t forget to save your file.

Create folders automatically

This small tip can help you create folders and sub-folders automatically after filing the document.

TIP using a Hashtag or QRcode :

When you are in the field to define the filename you can simply use ”” to be able to create folders.

Example : Invoice20188 – augustinvoice. You can also use date variables ([YYYY][MMMM] – [MM])

TIP using a shared folder :

When using a shared folder simply use the predefined name part to generate your folders “”.

Example : 

  • DocumentsInvoiceInvoice [YYYY]
  • DocumentsCredit noteCredit note [YYYY]
  • DocumentsQuoteQuote [YYYY]

Updates

Activate a log file

You can activate a log file, to see what’s happening during a process.

  • Create a file named log.txt in the program files folder where QuickStore2019.exe is.
  • Restart QuickStore2019
  • Do your process
  • Check the new log file which is stored in the following folder : user – public documents – QuickStore2019 – logs
Suggest Edit